Rules & Regulations

  1. The CGS Travel Grant is applicable to Missouri University of Science and Technology graduate students only.
  2. There are two application periods depending on the conference date:
    • Fall Travel Grants: travel from June 1 - Dec 31 of the same calendar year
    • Spring Travel Grants: travel from Jan 1 - May 31 of the same calendar year
  3. Application Deadlines for 2016-2017
    • Fall Semester: December 18, 2016
    • Spring semester: March 24, 2017 
  4. If the conference is after the deadline, receipts must be given to CGS in order to receive funding.
  5. Materials to submit, in addition to the application form
    • Copies of travel expense receipts (accommodation, transportation, registration, etc.) submitted as a single PDF file at the time of application* 
    • Presentation abstract submitted for the conference along with acceptance and/or reviewer comments
  6. The travel reimbursement would be approximately $300 depending upon the availability of funds.
  7. Selection of travel grant awardees
    • A Selection Committee comprising of five graduate students from various departments shall be formed by the
      CGS Executive Board and the CGS Representative Board to review the applications.
    • Some of the criteria considered while awarding the Travel Grant are type of conference (National/International),
      type of presentation, amount of expenses incurred and amount funded by advisor or department.
    • Preference will be given to first time conference attendees and those who receive matching money from the
      advisor. “Matching money” can be offered by the advisor to match the reimbursement offered by CGS (up to
    • The Travel Grant decision and awards will be made by the Selection Committee.
    • In case of a tie, the final decision shall rest with the Chair of the Selection Committee. The conference ranking
      will also be used to break ties.
  8. If an applicant is already fully funded for the conference by his/ her advisor or department or both, then he/she
    is not eligible for consideration of the grant provided by CGS. No double dipping is allowed.
  9. The acceptance of CGS Travel Grant by an applicant mandates mandatory participation in the CGS Graduate
    Research Showcase that academic year.
  10. In order to be considered, the form must be filled out completely. Applications missing signatures will not be

Print the travel grant application form, obtain the required signatures and scan the form. Send it to with the subject: “Travel Grant Application: (name of applicant)”. Copy the advisor in the application email.

* If the conference has not occurred at the time of application, a budget detailing expected expenses will be required